Subsidiary Legislation · As enacted · 4 parts
Financial Regulations
Part I
Official textFrom Attorney General's Chambers, unchanged
s 1
These regulations may be cited as Financial Regulations and shall apply only to Government Public Accounts.
s 2
Instructions of a transitory nature or of limited application shall be issued in the form of Treasury Circulars.
s 3
If special accounting instructions are necessitated by local or departmental circumstances, the proposals of the Head of Department concerned shall be submitted to the State Financial Officer for ap~
proval. Full details of any changes in accounting procedure shall be furnished to the Auditor General.
s 4It is the duty of all officers to be conversant with Financial
Regulations and with such Treasury Circulars and special accounting instructions as are applicable to them or to their departments.
s 5It is the duty of all accounting officers to draw attention to
Regulations which may appear to have become obsolescent or inade-quate, and to suggest amendments which, in their opinion, will fur-ther safeguard the interests of Government or result in improved effi-ciency.
s 6
Questions of interpretation or other problems arising out of these Financial Regulations shall be referred to the State Financial Of-ficer.
s 7
The attention of Accounting Officers in supervisory posts is especially drawn to the need for adequate checks. The following sum-mary of various related Regulations is provided as a guide to this end :
Regulation 12.5 State Financial Officers delegation to Treasury
Officers for precautions to be taken against the occurrence of ir-regularity or carelessness by the maintenance of efficient checks.
Regulation 17.4 Accounting Officers (see Regulation 15) to take precautions against the occurrence of irregularity or
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s 8th
JANUARY, 1983 65
Regulation 17.7 Accounting Officers to check cash and stamps with Cash Book/Petty Cash Book and to check payments in at frequent (at least once a week) but irregular intervals. Relevant further Regulations are 183, 184, 186, 190, 204, 227, 255 sum-marised below.
Regulation 48 Controlling Officers (see Regulation 13) to recon-cile Vote Books with Treasury.
Regulation 105.4 Senior Officers to make surprise visits to wages pay-outs.
Regulation 124 Heads of Departments to reconcile advances under their control with Treasury at least once a quarter, to in-clude December 31st.
Regulation 145 Heads of Departments to reconcile deposits under their control with Treasury at least once a quarter~ to include
December 31st.
Regulation 173 Heads of Departments to check arrears of revenue annually as at December 31st, by not later than March 31st.
Regulation 183 Regular Collectors to pay in their collections to
Bank or to Treasury daily/earliest opportunity.
Regulation 184 Non-Regular Collectors to pay in their collections to Treasury without delay.
Regulation 186 No use to be made of collections pending payment in.
Regulation 190 The receipts for all cheques collected to be cross-referenced to such cheques, and these cheques to be cross-referenced to these receipts.
Regulation 204 Receipt forms to be registered and kept in proper custody.
Regulation 205 Books of unused receipt forms to be checked for correct contents at each hand-over.
Regulation 227 Maximum cash balances to be observed.
Regulation 236 Articles deposited for safe custody to be registered and kept in proper custody.
Regulations 250 and 251 Cheque books to be checked for correct contents and to be kept in proper custody.
Duties of State
Financial
Officer.
Regulation 255 Cash Books to be reconciled with Bank Statements at least once a month.
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Regulation 577 Heads of Departments to arrange for stores under their control and stores accounts to be checked at least quarter-ly.
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